Registration and studbook
A studbook that keeps its own history.
Applications arrive complete, the queue shows what is waiting and for how long, and registrar decisions carry a name and a date.
Instrument No. 007 · The life of an entry · Six entries
One registration, from application to the next generation.
Entry No. 01 · Mar 3, 2026
Registration requested
A member registers an animal with the fields your club requires for its species. Required details are checked before it reaches a registrar.
Entry No. 02 · Mar 4, 2026
Placed in review
The request joins the queue with how long it has waited, and shows the registrar once review starts. A request in the queue moves one step at a time.
Entry No. 03 · Mar 6, 2026
Approved
The registrar checks the parents against the studbook and approves. Each animal receives the next registration number in your club’s format.
Entry No. 04 · Mar 6, 2026
Certificate issued
When your club uses certificates, approval issues the certificate, with your club’s seal when uploaded and a QR code that opens the live record.
Entry No. 05 · Sep 14, 2026
Transfer recorded
Ownership moves to the new owner. Reissuing the certificate asks for a reason and emails it again to the address you choose.
Entry No. 06 · Apr 2, 2028
Cited as a parent
Two years on, it appears as a parent on a new registration, and the pedigree fills in from the studbook.
Entry 1 of 6: Registration requested. The real screen from Breed Ledger.
A register, not a timeline
Each registrar decision is an entry with a date and a name. Corrections are added to the history, not written over it.
Scroll or choose
Pick an entry to see its screen.
Same record throughout
The registration, the certificate, the transfer and the next generation all point at one record.
Applications
Applications that arrive complete.
Members apply from your site. Required fields and photos are checked before the request reaches a registrar, so review starts with everything on one page.
- Required fields set per species
- Required details checked before review
- Request changes with a note the member sees
Review queue
A queue that shows what to do next.
Requests move through Submitted, Under review, Action required and Approved. Each request offers only the actions that make sense for its status.
- How long each request has waited
- The registrar who has it, once review starts
- No drag and drop that skips a step
Rules and numbers
Your rules, written once.
Required fields and number formats are settings, not habits. A new registrar inherits them on day one.
- Registration numbers in your format, like AVR-2026-0612
- Required fields by species
- A registration can be reopened for re-review
Designations
Titles and designations in the record.
Champion, foundation and your club’s own designations attach to the animal, show on its certificate and stay with it through transfers.
- Defined by your club
- Granted with a reason and an evidence reference
- Shown on public registry listings, when your club has a public registry
Foundation animals
Foundation animals, on the record.
When your studbook starts from older records, an admin adds each foundation animal with its number, parents and photos, and can file its registration in the same step.
- Existing numbers and parents kept
- Added by an admin, never by a member
Questions
Registry questions.
Can we keep our existing registration numbers?
Do we need a registrar to use the registry?
Does it work for species other than dogs?
Who owns our club’s data?
Book a demo
Bring a registration you found hard to process.
I will run it through the queue with you on the call.